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How to plan and hire a dance floor for your wedding or function?

30 Mar 22

When planning any kind of special occasion or reception it’s important to consider what kind of entertainment you’ll offer your guests. Whether your event is a white wedding, birthday milestone, anniversary, or corporate function, there are a number of options you have to keep the party going all night long. One of these is a dance floor, so that there is a designated area for everyone to get up and boogie, whilst others might want to sit, mingle, and chat. This can be a great way to provide entertainment that suits everybody, however they like to celebrate!

However, not all venues will have the suitable area or flooring for a dance floor, which is why it can be extremely useful to hire out one instead just for one night. This means that you can choose the size and shape of your dance floor, so that it meets your specifications exactly, as well as where you would like to have it located. Depending on the weather and type of venue you are planning on hiring out, you may want your dance floor outside rather than in, by renting a dance floor you have the option to do this.

At Allens Hire Catering Equipment and Furniture Hire, there are a number of great options available for hire when it comes to dance floors. Each one is made from sturdy high quality parquet wood panels and finished off with chrome edging, guaranteeing longevity no matter how many dancers you have on the floor. With a choice of sizes and shapes you can create a custom dance floor that meets the specifications you need, flexibility you are not given when hiring a venue that already has a built-in dance space.

How to plan what kind and what size dance floor you’ll need?

When organising what type of dance floor you’ll need and how big you’ll need it to be there are a number of things to consider, which we will walk you through so that your event planning experience is as stress free as possible. First and foremost, you’ll need to work out roughly how many guests are likely to attend your event, as the longer the invite list the larger you’ll need your dance floor to be. If you can’t work this out then try to make an accurate estimation, as if you hire a dance floor that it too small, you’ll have a space that can’t accommodate the right amount of people.

Next, consider the size and shape of your venue and where you think you’ll want to place your dance floor. Make sure that the dance floor won’t restrict guest’s accessibility to facilities like toilets, exits, or bars, as this could not only pose a safety hazard but also creates an inconvenience. It may be worth visiting your venue prior to your event or celebration, so that you can take specific measurements that could be useful figures when trying to work out how big your dance floor will need to be as well as the cost. Depending on the type of venue you are hiring out and where the dance floor can be placed, it may impact what shape dance floor you rent from us here at Allens Hire. For example, you can fit the edges of your floor to awkward corners and tight spaces.

Finally, if you are hiring out a venue for something like a wedding reception, then it may be in a space that has both outdoor and indoor areas. This can be something to make use of if the inside of your venue is unlikely to have space for an ample-sized dance floor. Obviously, the time of year and weather can affect this type of arrangement, but the hiring of a marquee or something similar can be a great solution for covering the dance floor if this is a worry you have. However, an outside dance floor under a tent is something a lot of clients lean towards as it can be a great way to fully make use of the entire venue space, whilst still leaving room for those that want to sit and chat inside.

How to hire a dance floor and how much does it cost?

At Allens Catering Equipment and Furniture Hire, you can browse our shapes and sizes of dance floor pieces that can be individually rented so that you can build your dance area from scratch. We offer a number of different styles all made from good quality parquet wood panelling, with options including:

  • Left and Right Corners
  • Full Edge 34” x 5.25”
  • Half Edge 17” x 5.25”
  • Full Panel 34” x 34”
  • Half Panel 17” x 34”

With such specific measurements and sizes, in order to make sure you have exactly what you need on your big day, we recommend visiting your venue or even getting figures from venue hiring managers in advance. This helps make sure you don’t have to worry about a thing on the day of your event and can just dance away into the night with everybody else.

The cost of your dance floor hire will obviously depend on how large your space needs to be which, as mentioned above, is something that can be worked out with venue measurements and an estimated number of guests. Our dance floors are hired out by piece, which means it’s perfect if you only require something small or wish to customise yours a little more.

Our team at Allens Catering Equipment and Furniture Hire have years of experience in the events planning industry and are on hand to help you with anything you may need assistance with. Just contact us today  for all your hire requirements.